General Information

• Statewide Directory
• Collection Schedule
• Changes Overview
• Collections Overview

Collection Instructions

• Preliminary Enrollment - Type PE
• Enrollment
  • Student Record - Type 1
  • Course Record - Type 2
  • Class Record - Type 3
• Entrance Exam - Type E
• Student Financial Aid - Type A
• End-of-Term Credit - Type G
• Licensure and Certification Exams
• Frontline Healthcare Preliminary Enrollment
• Formal Credentials Conferred - Type 5
• Summer Degrees - Type 5R
• Degree Program Inventory
• Building and Room Record - Types B & R
• Land Holding Updates - Type L
• Facilities Utilization - Type U
• Reconciliation
• Finance

Tables

• Table of Contents

Appendices

• Terms and Definitions
• Technical Guide Operational Definitions

 

CPE Data Guidelines - Changes Overview

2024-2025 Changes

• Adding Frontline Healthcare Preliminary Enrollment collection
• Removing Estimated Degrees collection
• Moving Licensure & Certification Exams collection to KPEDS
• Type A Changes
  • Increase maximum Pell Grant amount
    • 2023-24 Amount: $7,395
  • Correct maximum Cap Grant amount
    • $5,300 for 4Y and $2,500 for 2Y

2023-2024 Changes

• The columns for Section Number were increased from five to seven for Types 2, 3, G and U. The columns from previous collections were made to be blank and Section Number was moved to the end of the collection.
• The Enrollment collections had their due extended two
  • Since this collection was extended, it is important that collections be submitted by the due date. Extensions will be limited for these collections.
• The Innovative Scholarship was added to Type
• The Student Financial Aid Index was added to Type
• Type U asked for the room number twice so the duplicate was made to be
• Full-time dual credit was added to Preliminary
• Type T was removed and transfer-related fields were added to Type 1 starting with the Fall 2023 Enrollment Collection. Summer 2023 will follow the previous year's guidelines.
• Race and ethnicity categories will be updated to reflect the change to the "nonresident" category once IPEDS releases guidance for 2023-24.
• Changes occured to the metrics The metrics that were removed and added are detailed in the table below.

Collection	Metrics Validated	Collection Period
Degrees (Type 5)	Time-to-degree Degrees and credentials conferred	July-August
Summer Degrees (Type 5R)	Three-year Graduation Rate (KCTCS) Six-year Graduation Rate (4-Year Public) Outcome Measures - Removed	October
Fall Enrollment (Type 1)	Enrollment Diversity First-to Second-year Retention Undergraduate Enrollment Transfer Rate (KCTCS Only)	October-November
Student Financial Aid	Degrees and credentials conferred - low-income Unmet Need	November