General Information

• Statewide Directory
• Collection Schedule
• Changes Overview
• Collections Overview

Collection Instructions

• Preliminary Enrollment - Type PE
• Enrollment
  • Student Record - Type 1
  • Course Record - Type 2
  • Class Record - Type 3
• Entrance Exam - Type E
• Student Financial Aid - Type A
• End-of-Term Credit - Type G
• Licensure and Certification Exams
• Frontline Healthcare Preliminary Enrollment
• Formal Credentials Conferred - Type 5
• Summer Degrees - Type 5R
• Degree Program Inventory
• Building and Room Record - Types B & R
• Land Holding Updates - Type L
• Facilities Utilization - Type U
• Reconciliation
• Finance

Tables

• Table of Contents

Appendices

• Terms and Definitions
• Technical Guide Operational Definitions

 

2024-25 Collection Schedule

2024

Collection	Open Date	Due Date
Entrance Exam	June 17	July 1
Degrees (2023-24)*	July 17	August 1
Summer Enrollment*	July 17	September 1
Reconciliation File Summer*		August 15
Spring End-of-Term Credit (2023-24)	August 15	September 1
Frontline Healthcare Preliminary Enrollment	August 15	August 31
IPEDS Fall Data Collection*	September 1	October 17
Preliminary Enrollment*		September 15
Licensure and Certification Exams Report	September 15	October 3
Summer Degrees - IPEDS GRS	October 3	October 16
Reconciliation File Fall 2022*		November 1
Fall Enrollment*	October 3	November 15
Finance Internal Operating Budget	October 16	November 1
Finance - FD1B, FD2B, FD10	October 16	November 1
Finance- Appropriation Budgeted to Mandatory Programs	October 16	November 1
Audited Financial Statement	October 16	November 1
HB 622 Compliance Report	October 16	November 1
Finance - FD1A, FD2A, FD20, FD21, FD22, FD23, FD24	October 16	November 1
Facilities Building	November 1	November 15
Facilities Room Record	November 1	November 15
Land Holdings	November 1	November 15
Student Financial Aid	November 1	November 15
Summer End-of-Term Credit	November 15	December 1
Facilities Utilization	December 1	December 15
IPEDS Winter Collection*	December 12	February 15
IPEDS Spring Collection*	December 9	April 7

2025

Collection	Open Date	Due Date
Preliminary Enrollment*		February 29
Spring Enrollment*	March 1	April 15
Reconciliation File Spring*		April 1
Fall End-of-Term Credit	March 15	April 1
Entrance Exam	June 17	July 1
Degrees*	July 15, 2024	August 1
Spring End-of-Term Credit	July 15, 2024	September 1

*indicates collections that pertain to public and independent institutions

Collection Due Dates by Month

August 2024	September 2024	October 2024
1: Degrees (2023-24)* 15: Tuition Waiver 15: Reconciliation File Summer* 31: Frontline Healthcare Preliminary Enrollment	1: Summer Enrollment* 1: Spring End-of-Term Credit (2023-24) 15: Preliminary Enrollment*	3: Licensure and Certification Exams Report 17: IPEDS Fall Data Collection 16: Summer Degrees - IPEDS GRS
November 2024	December 2024	January 2025
15: Fall Enrollment* 1: Finance Internal Operating Budget 1: Reconciliation File Fall* 1: Finance – FD1B, FD2B, FD10 1: Finance – Appropriation Budget- ed to Mandatory Programs 1: Audited Financial Statement 2: HB 622 Compliance Report 1: Finance – FD1A, FD2A, FD20, FD21, FD22, FD23, FD24 15: Facilities Building 15: Facilities Room Record 15: Land Holdings 15: Student Financial Aid	1: Summer End-of-Term Credit 15: Facilities Utilization
February 2025	March 2025	April 2025
15: IPEDS Winter Collections 29: Preliminary Enrollment**		15: Spring Enrollment* 1: Reconcilitation File Spring* 1: Fall End-of-Term Credit 7: IPEDS Spring Collection
May 2025	June 2025	July 2025
15: Estimated Degrees Conferred*		1: Entrance Exam
August 2025
1: Degrees* 31: Spring End-of-Term Credit

*indicates collections that pertain to public and independent institutions